Performance Matrix – Automated Employee Evaluation System
The Performance Matrix is an advanced employee review system built inside Odoo. It helps companies track employee productivity, behaviors, attendance, efficiency scores, and discipline, all in one comprehensive platform. HR and managers have total visibility through the use of dashboards, trend charts, and category analytics to make more efficient decisions, fairer reviews, and more effective workforce planning for all departments.
Team
3–4 Members
Duration
2-3 Months
Industry
HR Tech, Employee Management
Product Overview
The Performance Matrix Program is a structured evaluation system that gives companies a clear and fair way to measure employee performance. It brings together automated workflows, multi-level feedback, and real-time rating calculations to build an honest performance picture. Managers and reviewers share their own assessments, HR reviews trends instantly, and employees get full visibility into their progress. The outcome is a transparent view of performance that helps teams plan better, communicate better, and grow stronger.
How Does It Work?
The Performance Matrix Program runs a structured four-week cycle of reviews. The first stage involves employees conducting their own self-reflection on their performance. Throughout the following stages, managers and reviewers assess independently and add feedback to the system. The system then automatically computes ratings, identifies gaps, and forwards everything to HR for analysis. Once completed, employees receive view-only access to their evaluation in order to see how they can grow.
User Cases
- Performance Review Automation –Automates eligibility checks, form creation, reminders, and deadlines for every 6-month review cycle.
- Self Evaluation Workflow –Helps employees reflect on achievements and goals through structured questions and auto-calculated ratings.
- Multi Reviewer Assessment –Let managers and chosen reviewers give independent, confidential ratings for a fair and well-rounded evaluation.
- HR Consolidation & Reporting –Allows HR to validate ratings, compare self vs reviewer feedback, and filter results by teams or reviewer groups.
- Employee Review Access –Gives employees secure, view-only access to their final results to support honest growth conversations.
Benefits
- Full Transparency in Reviews – Everyone follows a clear, step-by-step process with defined responsibilities at each stage.
- Balanced & Fair Ratings – Multi-reviewer input and variance checks reduce bias and improve accuracy in performance decisions.
- Zero Manual Follow-Ups – Automated reminders, deadlines, and form locking keep the cycle moving without HR chasing anyone.
- Clear Insights for HR & Leaders – Consolidated data, trends, and comments give leadership a strong foundation for talent decisions.
- Employee Growth Visibility – Structured feedback helps employees understand strengths, gaps, and next-step goals for continuous improvement.
- Eligibility Engine – Finds employees who hit the six-month mark and auto-fills their details for the next review cycle.
- Self Evaluation Form Builder – Creates structured self-review forms with dynamic rating fields, comments, and automatic score calculation.
- Multi Reviewer Module – Sends separate forms to managers and chosen reviewers so each person can give independent, confidential feedback.
- Rating & Variance Calculator – Calculates final averages and highlights gaps between self, manager, and reviewer scores.
- HR Analysis Dashboard – Combines all ratings, shows trends, and lets HR filter reports by department, reviewer groups, or performance patterns
- Employee Review Access Panel – Shares final results in view-only mode so employees can clearly understand feedback and plan their next steps.
Challenges
Disconnected Review Flow
Teams worked separately, which made the whole review process slow and inconsistent.
Delayed or Missing Feedback
Employees, managers, and reviewers often submitted feedback late because nothing reminded them on time.
Bias and Rating Gaps
Single-source reviews caused unfair scores, and there was no clear way to spot differences between self and manager ratings.
Heavy Manual Work for HR
HR had to chase people for submissions and manually compile reports, which took a lot of time.
No Clear Feedback for Employees
Employees didn’t have a simple way to see their final results or understand what they needed to improve.
Solutions
Automated Review Cycle
The system handles eligibility, form creation, reminders, and deadlines on its own every six months.
Guided Self-Evaluation
Employees get an easy-to-use form with clear rating fields and auto-calculated averages.
Multi Reviewer Assessment
Managers and selected reviewers submit their own confidential ratings, giving a balanced view.
Smart Rating & Variance Engine
Final scores are calculated automatically, and rating gaps between reviewers are highlighted.
HR Insights Dashboard
HR can quickly view trends, compare ratings, and generate clean reports for leadership.
Outcome
Features
Here are the key features that power a fully automated, transparent, and multi-layered performance evaluation system:
Automated Eligibility Detection
Dynamic Self-Evaluation Builder
Multi Reviewer Evaluation Engine
Smart Rating and Variance Calculator
HR Insights and Reporting Dashboard
Secure Employee Review Access Panel
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